Tips and Tricks

March 7, 2017 By Colleen Regan

Screen Sharing Tips for the Entire Office

March 7, 2017

By Colleen Regan

Read More from Colleen Regan

March 7, 2017

Screen Sharing Tips for the Entire Office

By Colleen Regan
Product Marketing Manager

If you’ve worked with anyone who is remote, attended a global all-hands call, or been pitched software through a demo, you’ve likely encountered screen sharing. While screen sharing is a clutch tool for collaboration and presenting across long distances, it can add great value beyond that too, in ways you might not think of! For us at, it’s a really helpful to work among our internal teams, even if we’re sitting next to each other in the same room.

From Finance to Marketing and beyond, here’s how a number of our colleagues (in their own words) use screen sharing to help get the job done!

  • ?  ? Finance“I use screen sharing because it helps foster collaboration in a role where my team works in a different location than me. We rely on screen sharing to present our work to each other or to discuss issues that we are experiencing while working on various financial analyses and budgeting. It helps me tremendously to see what my colleagues are referring to in order to bring more value and insight into the conversation.”
  • ?  ?  Public Relations – “While some of my meetings are internal, the majority of the people I’m speaking with every day work outside of my company. With multiple calls each week with our domestic and international PR agencies and a regular cadence of calls with members of the media and analysts I’m constantly utilizing all the features, especially screen sharing. It makes it super easy to collaborate on writing press releases when we aren’t all in the same office. I can share a draft, and pass mouse control to others to switch around how a sentence is worded or edit a typo. It’s important to have a second (or third or fourth) set of eyes on a press release, and screen sharing allows for efficient, real-time editing to help meet all our deadlines.”
  • ??  Web Analytics “I use to record a screen sharing session with myself when the person I need to meet with is unavailable. This is really useful in the afternoon hours when my European counterpart is done for the day. I can send him the recording of my screen, and he can understand my ask (or whatever message it may be) when he gets in the office the next day. Screen sharing and collaboration without meeting!”
  • ?  ?  Admin – “Supporting the CMO of a global company, my job is full of surprises. One day I’m working through plans for a global marketing meeting, the next I’m figuring out how to secure a visa for a trip to India. The best way to tackle some of these unique challenges is knowledge sharing among the Executive Assistant team. Screen sharing really comes in handy when I’m working with EA’s in other offices, either learning a new process or teaching a process I’ve done before. We can show each other how to do something rather than just talk.”
  • ?️  ✅  Project Management “As a Project Manager with team members based in five different cities, plays a crucial role in our team collaboration. From daily stand-ups to weekly planning meetings,  I use to stay connected with the team using screen sharing and video conferencing. It makes me feel like the team is together, even though we’re thousands of miles apart.”
  • ?  ?  E-mail Marketing“With the majority of our team members working in different offices or remotely, it’s important for us to be able to edit copy, review code and finalize work efficiently. We use screen sharing daily to get this work done. Just like our email copy, showing is always better than telling. So whether we have to figure out a line of funky HTML, check to make sure we are building a query correctly or training a new employee, screen sharing allows us to take the blindfold off our our collaboration. We are able to turn 30 minute meetings into 10 minute working sessions and connect a team that stretches from California to Germany.”
  • ℹ️️  ?  IT“I screen share with IT teammates in other offices to walk them through confusing workflows or show them how I complete certain tasks, because sometimes it’s just easier to show those things in real-time rather than try to explain it over the phone or by email.”

Discuss / Read Comments

Leave a Reply