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May 5, 2017 By Colleen Regan

These 5 Meetings Could have Saved Fyre Fest

May 5, 2017

These 5 Meetings Could have Saved Fyre Fest

By Colleen Regan
Product Marketing Manager

Ja Rule has had a rough week. He and all his Fyre Fest counterparts. In case you somehow missed it, this buzz worthy music festival turned out to be a major debacle. Everything from the food, to the music, to the accommodations, to the travel went completely wrong, leading to multi-million dollar lawsuits. Organizers said they were simply unprepared, citing lacking infrastructure, an overwhelmed staff, and even a surprise storm.

So where did this all go wrong? We’d guess probably a lot of places…. but we’ve boiled it down to some missing meetings along the way that could have been key in saving Fyre Fest.

Budget Kickoff.

In the days approaching the event, musical acts had not been paid, so they cancelled. Yet celebrities were reportedly paid about 250K a pop for Instagram posts promoting the event months ahead of time. So the budget was more than a little off balance. If the budget was appropriately reviewed and decided upon before promotion even began, we’d guess there would be some aggressive re-allocation going on.

Regular Timeline Updates.

Concert-goers arrived to find not stage, tents or any accommodations, but rather a “development lot covered in gravel with a few tractors scattered around.” Regular project management of the timeline of construction projects would have been key here, to ensure everything was built on schedule. Let’s just say Ja was in a race against time, and he lost.

Vendor Coordination.

Any event of this scale has outside vendors involved in everything from logistics, to hospitality, to security, to catering. And crystal clear planning and communication is imperative leading up to and during the event. But we’ve all seen pictures of the food… a piece of bread, a piece of cheese, and some lettuce does not a luxury dining experience make. The “overwhelmed” catering vendor could have been more closely managed if expectations and requirements had been communicated up front.

The “Go, No-Go” Meeting.

For any major project dealing with a number of moving pieces, the “Go, No-Go” meeting is absolutely key to get confirmation from everyone involved that they’re ready to launch as planned, without any red flags. In this case, it would have gone something like this: “Operations? No-go. Transportation & Logistics? No-go. Marketing? No-go. Legal? No-go.”

Legal Reviews.

….enough said.

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